A well-designed application for board members is a one stop shop that allows meeting directors to work faster and more efficiently. It gives the appropriate information at the perfect time for everyone. It offers a simple, user-friendly interface that makes it easy for all directors to take action and derive the most value without requiring a lengthy learning curve. It should have a low entry barrier and be available on every device, so that anyone within the company can access it, regardless of technological ability.
It should be able to conduct meetings remotely using tools like video conferences and document sharing. It should be safe with features like two-factor authentication encryption of messages and files and message encryption. It should permit the creation of committees to oversee various governance processes. It should include a directory of board members which includes the contact information of each member as well as their position. It should have a tool that integrates with the calendar to allow meeting organizers to invite attendees and collect RSVPs.
It should have an application for recording and storing minutes of meetings. It should include an archive of documents that are searchable and accessible for board members to access them at any point, even when they aren’t attending the meeting in person. It should also include a tool for board members to collaborate on documents and make comments. It should have an option for synchronisation of pages and a laser pointer tools to assist with presentation during meetings.
