Board Portal is a web-based application that allows companies to organize their meetings to share documents and files, and improve governance. The tool is quickly growing in popularity among non-profit organizations and for-profit organizations alike due to its numerous benefits. The tool can save time and money by reducing the requirement for numerous software solutions to accomplish tasks such as meeting minutes, communication and document sharing.
Collaboration on documents can be done in real time across devices and platforms even when board members are across different continents. Use pre-built agenda templates to quickly create agendas and share them with others as well as calendar integrations that allow you to view the schedules of everyone in real-time and eSignatures to ensure instant approval of decisions. The system also keeps an historical record of all actions, votes and comments to give an entire picture of the decision-making process.
Board portals let directors communicate securely with committee members or team members prior to and during meetings. They can also view and add annotations to documents online. They also ensure all changes are recorded and backed up so that the most recent version is always available.
The best board management software provides strict security protocols, including two-factor authentication and encryption of all stored data and communications. They also often adhere to data retention policies to mitigate the risk of liability of the company. They should provide a free trial to potential customers to allow them to try the software before they invest in it.